How to read Transfer Credit Report - Central Evaluation Unit

Transfer Credit Report

The Transfer Credit Report (TCR) displays information on all of the credit-bearing exam scores as well as transcripts you submitted as part of your admission to campus and/or any transcripts submitted after you started at Berkeley. The report includes the total transfer unit credits eligible to count toward the 120 overall minimum units you need for graduation, as well as detailed information on your transfer courses.

How to access your Transfer Credit Report

Once we have posted transfer unit credit for one of your exam scores or a transfer course, the report is available in Cal Central. To open your report, click on the ‘Transfer Credit Report’ link located on the ‘Transfer Credit’ card on the bottom right of your CalCentral, My Academics dashboard.

The link will take you to a landing page indicating a report is available under your name; click on your name to open the report.

Transfer credit

How to read your Transfer Credit Report

The TCR is divided into four primary sections: ‘Summary,’ ‘Course Credit Detail,’ ‘Exam Credit Detail,’ and ‘Other Credit Detail’ (primarily used to document military credit awarded by the UC).

Summary Section
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This section contains three boxes that summarize the total credit earned from each transfer institution (‘Course Credit’), and each testing agency (‘Exam Credit’), as well as any military credit (‘Other Credit’).

As you review your summary boxes, make note of the following:
- If the total lower-division credit you earned from your transfer institutions exceeds 70 units, the Course Credit summary box will display both the transfer unit credit total of 70 units in addition to your total completed units.This student, for example, completed a total of 85 lower-divisions units (shown as ‘Total Non Adjusted’) from their transfer institutions. Consequently, the transfer unit credit total (i.e. the total credit that can count toward the Berkeley degree) is adjusted to the 70 unit limit. (You may transfer up to 70 lower-division units including all community college units as well as other transfer units identified as lower divisions). This is shown as the ‘Total Units’):
- If the total transfer units exceed 70, it is likely that you have been granted additional transfer credit for upper-division and/or UC/UC Extension coursework that does not apply to the 70 unit limit.
- If you transferred coursework from another UC campus, or UC Berkeley Extension XB courses, the grade points you earned also transfer and are indicated in the summary Course Credit box.

Course Credit Detail Section
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The Course Credit Detail section is a table listing all of the courses included in the transcripts you submitted to Berkeley. It contains 11 columns. The first five columns (Taken,’ ‘Career,’ ‘Institution,’ ‘Course,’ and ‘Units’) refer to the individual course information as posted on the transcript (i.e. when you took the course; whether it was as an undergraduate or graduate student; the name of the transfer institution; the subject, number and title of the course; and the grade/units earned at that institution.)

The remaining columns will let you know if, and how, the course transfers to Berkeley.

When reviewing these columns, keep the following in mind:
- The View Information link to the right of the ‘Course Credit Detail’ heading provides a key to help you understand abbreviations and other notations used throughout the table.
- You can sort the columns, search for a particular course detail, or download the table into Excel by clicking on the appropriate icon to the far right under the table column heading. (The icon with the ‘x’ downloads the table; the magnifying glass is for searching, and if you click on the up and down arrows a menu will appear at the top of the TCR. You can select a column title to sort by, and then click anywhere outside of the menu to initiate the sort).
- If you transferred courses from a quarter system institution, the units shown as ‘Grade/TR Units’ are converted (multiplied by 0.67) to the semester unit value.

Exam Credit Detail Section
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The Exam Credit Detail is a table listing all of the credit-bearing (AP, IB, and A-level) exam scores sent to Berkeley.

As you review the table, keep the following in mind:
- Credit-bearing exams are initially valued as quarter units and are converted to semester units as the exams are posted to your report. Eight-quarter unit exams are converted to 5.36 and 4-quarter unit exams to 2.68.
- Credit is awarded only once between exams with the same subject content. In these cases, credit is awarded for the exam with the higher unit value. The duplicate exam will be identified with a notation of ‘Disallowed: Exclude All’ or ‘Exam Credit Limit’ under the ‘Repeat’ column in the table. Any exam with this notation, however, may still be used to satisfy a requirement.

Frequently Asked Questions about the Course Credit Detail

There is information on my transfer course on the left-hand side of the table, but the right-hand side is completely blank. Why?
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If the right-hand side of the table (beginning with the column ‘UCB Course’) is completely blank, the transfer course does not qualify for transfer credit. In other words, it does not meet the criteria to transfer as unit credit and count toward the Berkeley degree.

How do I know if a transfer course can be used to satisfy a requirement?
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The information noted in the ‘UCB Course’ column will indicate whether the course articulates directly to a specific Berkeley course, or simply transfers as lower division (TRLD) or upper-division (TRUD) units.
- Any articulation approval that is published in ASSIST -- whether it is course-to-course or course-to-requirement -- requires no further review. Once the transfer course is posted to the TCR, the Academic Progress Report (APR) will automatically use the course as it appears in the ‘UCB Course’ column to satisfy the appropriate requirement.
- Any course that is approved for transfer units, but was taken outside of the California Community College system, will require further review if you are interested in using it to satisfy a degree requirement. Contact the unit assigning the requirement for guidance on the review process.

Why is there a ‘T’ in front of the grade?
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The ‘T’ signifies that the grade points for the transfer course are excluded from the Berkeley GPA. This is most commonly the case as grade points only transfer from courses taken at other UC campuses, or for XB courses completed at UC Berkeley Extension after you started at Berkeley. The grade earned from a non-UC campus is still critical in determining if the transfer course meets a minimum degree requirement.

The Repeat column says ‘Disallowed: Exclude All,’ or ‘Exam Credit Limit.’ What does this mean?
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If your transfer course articulates directly to a specific Berkeley course (course-to-course), and you have already completed the articulated course at Berkeley, you are not eligible for additional unit credit. The credit is disallowed and all units are excluded for transfer unit credit. This does not mean, however, that you cannot use the course to satisfy a requirement. If, for example, you took the transfer course because you needed an improved grade to meet the minimum criteria for a particular requirement.

The articulation, as published in ASSIST, involves multiple courses either from my CA Community College, or for Berkeley, or for both. How do I know all of the courses are in the TCR?
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It is not unusual for articulation agreements in ASSIST to require two courses at the community college in order to receive credit for one Berkeley course, or to be published as a series articulation (e.g., three community college courses are needed to satisfy two Berkeley courses). This is very common for courses like ECON 1 and Reading & Composition, as well as mathematics and science courses.

To confirm that all of the courses you completed as part of the ASSIST agreement are contained in the TCR, you will want to sort the table by Group Number or ‘Grp# column.’ Every transfer course posted to the TCR is assigned a Group Number. Most often, the ‘Group’ contains just one course (i.e. one course at the transfer institution is equal to one course at Berkeley), but if there is more than one course involved in the articulation agreement, all of the courses involved from the same transfer institution are assigned the same group number. Once you have sorted by this number, you can review all of the courses from that institution as a cluster to make sure the articulation is fully posted.

For this student, two community college courses -- both assigned the same group number of (1) -- were required to satisfy MATH 54 at Berkeley. The TCR confirms completion of MATH 54 in the ‘UCB Course’ column. Additionally, a pseudo MATH TRLD course valued at 4 units was created to reflect the total 8 units earned from MATH 194 and 294 at the transfer institution.

If after sorting your TCR by Group Number, you do not see all of the courses that should be noted as part of the ASSIST agreement, open a CSC case to notify the Central Evaluation Unit and request a review of your TCR.